Duties Of The Schutzenfest Coordinator
Prior To The Event
- Contact the appropriate hosting event for the season (late Winter/Spring
or late Summer/Autumn) and ask if they are willing to sponsor the Schutzenfest
again. If so, get the location and date and any other relevant information. If
the previous hosting event will not be able to sponsor the shoot, start the
search for a large archery event occurring at or near the appropriate time of
year. Approximately 6 months from the last Schutzenfest and, if possible,
- Be aware that it is up to the sponsoring group’s Marshal In Charge to
create the targets, rules, and score sheets for the event, and it is not the
responsibility of the Schutzenfest Coordinator! Remind the person in charge
that we’ll require the scores for the main shoot to be used to determine the
winners and we’ll need to know who was shooting a crossbow, who was shooting a
hand bow, and who was shooting an SCA period hand bow. Ask them to mention the
Schutzenfest on their event announcement including a link or the address of the
Schutzenfest web page. Ask them to also post the equipment requirements for the
SCA period hand bow division. Currently this is a hand bow made of SCA period
materials with no cut in shelf, and arrows made of SCA period materials with no
modern plastic nocks. If clarification is required, consult the Kingdom Archery
Marshal. This information should match the requirements listed on the
Schutzenfest web page.
- Prior to the event, place ads for the Schutzenfest on the various Midrealm
- Approximately 2 months prior to the event, contact the current
Schutzenkonigs and ask if they will be attending. If not, arrange to have the
popinjay chain returned to you prior to the event. If they mail it, send me
their contact information and the cost of postage. I'll send them a money order
to cover the cost of the return postage.
James Koch c/o Alchem Inc. / 314 East 195th St / Euclid, Ohio 44119
- Take the chain(s) if you have them, a good camera, and Never Dull or
similar brass cleaning compound and a buffing rag.
- At the event clean and polish the popinjay chains and display them at the
check in table or some other good spot. If the holder wants to wear theirs
after cleaning, that is fine.
- Once the new winners have been determined, have someone from Greenwood
award the prizes, photograph the winners, and get the winners contact
information for the next Schutzenfest. Additionally, if one or both of the
winners are members of the Greenwood Company, you may want to also call up the
2nd place winners and/or the highest scoring non Hoods and acknowledge them and
possibly present them with a prize. This is entirely up to you, and you will
have to source the prizes.
After The Event
James Koch “Gladius”
- Send the photos of the winner and a write up of the shoot to me at
Alchem@en.com and to the
web minister for the
Greenwood web page. I need to know the winners since I need to provide them
with a hat and a popinjay pin.
- If you will not be coordinating the following Schutzenfest, find a
volunteer from the Greenwood Company willing to undertake the task. Once that
person has been found, assure they have access to this list of tasks and
understand all that is required of them. Also, provide them with the contact
information for the current Schutzenkonigs.
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